In yet another effort to manage costs and make government information more available, President Obama has ordered federal agencies to improve their records management activities in part by moving from paper-based records to a cloud-based system.
The National Archives and Records Administration (NARA), which oversees recordkeeping for the federal government, has collected about 475 million pages of records a year for each of the last 10 years, according to a White House blog post by staffer Megan Slack. However, “federal agencies aren’t keeping up with this heavier load,” she said, which has prompted the president to ask agencies to consider electronic alternatives for recordkeeping.
“Making these records available and accessible to the public is an important step toward giving people clear and accurate information about the decisions and actions of the Federal Government,” according to Slack. “That, however, is largely dependent on taking advantage of these technology advances and making information available electronically, instead of relying on paper-based archives.”
A presidential memo outlines steps agencies must take in the next several months to reforming current federal recordkeeping processes by moving to a digital-based system wherever possible.
Within 90 days, agencies must submit a report to both the Archivist of the United States and the director of the Office of Management and Budget (OMB) on how they will improve the management of existing and ongoing records–including emails and social-media communications. Their plans should include the use of cloud-based services or storage systems for digital recordkeeping, according to the memo.
via InformationWeek Government, continued here.